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In case you’re wondering what to do over the Rio winter break…perhaps you’d like to join the Taste of Rio 2011 Team!
It will keep you in touch with a fun family of friends and as busy as you want to be. There are tasks to suit all personalities and expertise and you don’t have to commit anymore time than you want to. You might be interested to talk with potential restaurants and suppliers for the event, start designing some of the promotional materials, meet with potential sponsors and companies that can provide exciting raffle prizes from weekends away to jewelry to beauty services..., you could work on the computer putting together planning spreadsheets, analyzing quotes, determining timelines, or even creating the website, or perhaps you have a flair for interior design and could help with decorations for the event. We are also looking for photographers, videographers and creative writers to visit our charities and put together a presentation that we can show on the evening. And of course, if Portuguese is your first language, (or you are just good at it) we need your help translating materials or help when visiting clients. I'm sure everyone can find something that interests them and fits their time schedule and everybody's contribution is hugely appreciated!
We have now created separate committees for the various activities. Take a look and see if one interests you!
1. Restaurants - meet with Rio’s fabulous restaurants, confirm menus and participation at the event
2. Sponsor/raffle – do you have a favorite store? beauty salon? resort around Rio? that you think other members would enjoy? We want to contact them and secure the best raffle prizes for Taste of Rio 2011.
3. PR – create a PR kit for Taste of Rio that can be distributed to restaurants and participating companies, local media and other Rio societies and promotional channels such as chambers of commerce, consulates, etc
4. Promotions – design all printed elements such as event tickets, brochure for all guests, sponsor banners, restaurant signage, goodie bags, investigate branded merchandising opportunities, create powerpoint presentations to be shown at the event
5. Logistics – the on-site team checking all aspects of the venue, create a layout for the event, check lighting, electricity capacity, parking, security, determine what’s supplied by venue and what needs to be contracted separately, determine ambiance and decoration needs
6. Entertainment – create an event program, find an MC for the evening, investigate music options
7. Web Team – create a dedicated website for Taste of Rio 2011, source of information for members, participating restaurants and other companies
8. Charity Team – create a short video or powerpoint presentation about the charities that the InC supports
9. Legal Team – preparing contracts for participating restaurants and other suppliers,
10. Finance – preparing budget and managing actual revenues and expenses, analyzing quotes, setting up online ticket sales with the banks
11. Central intelligence – organize and track progress of teams, establish critical path deadlines, set-up spreadsheets for data, set-up weekly meetings with all team members
12. Portuguese Speakers – we need you…to translate documents or make phone calls or attend meetings with clients
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